When it comes to prop management, I’m not the best, but I do have a system. All of my hand held props are in a bin on my table. I don’t do any performing on the table top, it all happens in my hands, so the table simply holds my props. Here’s a peek into my table top bin:
As things get used they either go back into their space in the bin if the trick is instantly reset at the completion of the trick. If the trick doesn’t reset, it goes into my case which is to my left and holds a two larger props I use. This system works well for me when doing three shows a day at fairs. It makes it easy for me to assess what tricks need to be reset and make sure nothing gets missed.
I’m sure there are better systems. I know some two person acts have the “assistant” bring out each routine and then remove the props at the end of the routines. The advantage of that is the show is getting packed up while the show is happening. I’ve used this system in the past when I’ve performed with my daughter. It’s a really nice way to do it, but it’s not something in can do in 90% of my shows.
What’s probably the most important thing is that you have a system of some sort to try to eliminate or shorten dead time while getting or putting away props. Sometimes a joke or interesting patter can fill this time. Other instances, simply having a prop that’s easy to grab is the best option.