Get the Event Flow Schedule!

Here’s a huge tip when performing a events, always try to see the event flow schedule and take a picture of it! Here’s event flow that I from the banquet staff at the hotel:

magic show event flow

I took the picture right after I arrived at 4pm and I was supposed to rove for an hour at 5pm and do an 30 min show after dinner at approx. 7pm. If you look at the schedule, that’s not what’s on the schedule.

For starters, I was scheduled to rove from 5pm to 6pm, but the event didn’t start till 5:30pm. Shifting the roving 30 mins isn’t a big deal as I there was going to be a gap between that and the show. However they had the show listed as 90 minutes and I don’t do a show that long for a holiday party. This was quick to clear up with the booker, and they confirmed they were only expecting me to do 30 mins.

The shift from a 7pm show to an 8:30pm show could be a challenge if I had a late night gig after that one. One thing I was doing this year was only one show on each Saturday in December, so they were buying out my night. This is great for the client, so they don’t have to worry about the show running late and me having to leave. I confirmed the 8:30pm start time and said “no problem“.

I did leave the client a business card with my cellphone number on it and told them that with a gap that long I’m not hanging out in the banquet room, but they can text me and the show can start in 15 minutes.

Lucky me, I got a text at about 7:15pm and the show started at 7:30pm! As a super bonus, they were a great audience!

The takeaway lesson from this year is having companies buyout my Saturdays nights is the way to go. It’s less stress free for me and the client. They can throw almost whatever at me and I can say, “no problem” and mean it! Everyone wins!


2 thoughts on “Get the Event Flow Schedule!”

    1. Yes!

      Asking to look at the event flow is actually something I learned when I did America’s Got Talent. It really helped knowing when they expected you to be on, aside form the generic, “we could need you an any minute” answer that they’d give you. I could always find a PA or someone that would let me peek at the schedule. It really helps energy wise.


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