corporate event – MagicShow.Tips

Creative Problem Solving at the Gig!

One of the holiday parties I did this month was a HUGE event with 1,600 people. One thing the event planner didn’t give me was any sort of credentials to get in and out of the building once the event started. I honestly didn’t think about it until after my roving set and I was going to move that gear and clothes to my car to make packing out after the show quicker.

Luckily the green room was for all the “vendors” and I happened to be chatting with someone from the security company. I asked if the security at the parking lot door would let me back in and he said no. His suggestion was to call the event planner and ask for a lanyard. With the event underway and an event this large (it took up two floors of the convention center!) they last thing I want to do is bug the event planner for a lanyard/badge. They’re probably dealing with a lot of problems, like catering issues or whatever.

Here’s the solution I came up with. I learned that the security company was all retired cops and they all knew each other. I took a picture with the guy I was chatting with and got his name and number.

When I tired to get back into the building I was stopped by security how pressed me about me not having a lanyard with a badge. I showed them the picture and told them to call Jeff and he’d vouch for me. As soon as they saw the picture, they let me in!

Sure, asking the event planner for a badge is 100% reasonable. However I try to be easy to work with and minor problems myself. That’s a big secret to success in entertainment, be easy to work!

-Louie

When The Stage is the Floor

A common thing when performing in ballrooms is that your performing area is the floor. For whatever reason there is no stage, or the stage is unusable. Working on the floor is like performing standing in a hole. Pretty much anything held below your armpits can’t been seen by the second row.

Here’s my “stage” from a recent gig:

To add some height to my show I travel with a folding stool.

I stand on the stool for a lot of parts of the show to elevate me to make my hand held props much more visible. It also makes ME much more visible to the audience and makes it easier to connect with them as I can look them in the eyes.

A folding stool is cheap and easy to travel with. Get one, put it in the trunk of your car and you’ll always have it ready to go!

-Louie

Get the Event Flow Schedule!

Here’s a huge tip when performing a events, always try to see the event flow schedule and take a picture of it! Here’s event flow that I from the banquet staff at the hotel:

I took the picture right after I arrived at 4pm and I was supposed to rove for an hour at 5pm and do an 30 min show after dinner at approx. 7pm. If you look at the schedule, that’s not what’s on the schedule.

For starters, I was scheduled to rove from 5pm to 6pm, but the event didn’t start till 5:30pm. Shifting the roving 30 mins isn’t a big deal as I there was going to be a gap between that and the show. However they had the show listed as 90 minutes and I don’t do a show that long for a holiday party. This was quick to clear up with the booker, and they confirmed they were only expecting me to do 30 mins.

The shift from a 7pm show to an 8:30pm show could be a challenge if I had a late night gig after that one. One thing I was doing this year was only one show on each Saturday in December, so they were buying out my night. This is great for the client, so they don’t have to worry about the show running late and me having to leave. I confirmed the 8:30pm start time and said “no problem“.

I did leave the client a business card with my cellphone number on it and told them that with a gap that long I’m not hanging out in the banquet room, but they can text me and the show can start in 15 minutes.

Lucky me, I got a text at about 7:15pm and the show started at 7:30pm! As a super bonus, they were a great audience!

The takeaway lesson from this year is having companies buyout my Saturdays nights is the way to go. It’s less stress free for me and the client. They can throw almost whatever at me and I can say, “no problem” and mean it! Everyone wins!

-Louie

Podium Struggles

Holiday parties are a wild west of show set ups. Many times you have some who isn’t an event planner running things and it’s their first time running an event. I did an event last week where I came in and got set up on the stage.

My first challenge was to get the ballroom staff to move the podium off the stage. As you can see from the picture above, I was unsuccessful. I asked if they requested the podium and was told “no, but everyone wants one“. I told them I can’t do the the with the podium in the middle of the stage. They said they could move it. I told them, “great, so you’ll have staff ready to move it when I’m introduced?” They told me that they didn’t have someone to do that, so I then explained that I can’t start until it’s moved, and the show has a firm end time, so any time hunting down staff cuts into the show and the value the client gets.
That led to the compromise of putting it on the corner of the stage.

In case you’re wondering, no one used the podium.

Why didn’t I move it?

Simple, it’s not mine. I don’t want people moving my gear, and I extend that same courtesy to equipment that’s not mine. Also there is someone on staff whose job it is to move the podium and sometimes there are union issues where I’m 100% not supposed to move it.

This is a case where I can see a potential headache for my show and speedbump for the event. Sure, moving a podium isn’t a huge deal…if there’s someone to move it. When I presented why simply finding staff to move it which doesn’t sound like a big deal, but actually is potentially a big deal.

I guess the moral of the story is explaining why after the initial NO answer can help them see the problem.

-Louie

Frame It Right…

The last couple of nights I’ve performed at corporate holiday parties. At both of them I did some roving magic. One of my staples of what I do is a trick where I guess a color someone it thinking of. Over two nights, I have very different results from the trick.

The first night’s event had very loud music, so I really couldn’t do the normal talking that accompanies the trick. That night the trick really fell flat. It was getting a response, but not what it normally gets. The flashier stuff that night played much better, and I stopped doing the color trick about halfway through the gig.

The second night’s event wasn’t nearly as loud, and my normal talk up to the trick was able to be heard. This night the trick played really well. The difference was that I was able to use the premise of the trick to connect with people, versus just telling them what they were thinking.

The trick is solid, but the conditions just weren’t right for it the first night.